Centralized Clinical Placement System (CCPS)
The Hawaii State Center Nursing Resource Center provides two centralized customer-focused nursing education services for schools of nursing and clinical agencies within Hawaii. It is accessible at www.HawaiiStateCenterNRC.org home page of the Centralized Clinical Placement System (CCPS) and the Centralized Faculty Resource Center (CFRC). The software is web based helping the region maximize its nursing capacity.
The CCPS streamlines the nursing student clinical placement process with the long-term effects of increasing student capacity at local schools and providing faculty opportunities in nursing schools nationally. In the future, participants will have access to the Simulation Lab site.
Participants in CCPS are:
Schools (5) : Chaminade University, Hawaii Pacific University, University of Phoenix, University of Hawaii at Manoa, and Kapiolani Community College.
Clinical Agencies (5): Castle Medical Center, Hawaii Pacific Health (Kapiolani Medical Center for Women & Children, Straub Clinic & Hospital, Pali Momi Medical Center), Kaiser Permanente Hawaii, The Queen’s Medical Center and Tripler Army Medical Center.
Steering Committee is comprised of members of the CCPS participants and chaired by Mimi Harris from The Queen’s Medical Center and Karen Boyer from Kapiolani Community College. The Committee is the decision making body for the CCPS and continues to meet addressing concerns and to oversee clinical placement activities.
CCPS training for the Clinical Agencies and Schools was held in March 2011 and access to the web based software provided to Site Coordinators for input of data. Fall Placement Cycle for 2011 was a dual process; manual and automated through CCPS. The initial process took longer than anticipated because site coordinators needed to familiarize themselves with navigating the software. In the Spring/Summer cycle, it was much faster and smoother for the site coordinators because the basic information was already in the system. Coordinators needed to change only the dates and add new locations or courses.
Reports are accessible to everyone through the website and can be easily printed or exported to excel for use internally in the respective facilities. Benefits for both the schools and clinical agencies include saving time in searching for availability as well as responding to school requests allowing the coordinators to perform other duties.
CFRC site enables schools to post vacant positions nationally and to browse profiles of qualified and interested faculty who are registered in the CFRC data bank. Nurse educators are able to create a resume as well as respond to posted vacant faculty positions.
Steering Committee decisions made to date are:
§ Guiding Principles and Rules for participants
§ Agreement on fees for the initial software costs
§ Agreement on recurring administrative & software costs
§ Spring/Summer ’12 and Fall ‘12 placement cycles identified
§ Clinical Agency requirements for students and faculty outlined.
§ One Health Insurance Portability & Accountability Act (HIPAA) privacy training document acceptable for all participating clinical facilities
§ “Student Center” developed on the Nursing Resource Center for each Clinical Facility. The student would access documents for their orientation as well as documents needed for their clinical rotation at the respective clinical facility.
§ Schools" developed on the Nursing Resource Center Site for each School. The Clinical Facility would have access to course descriptions and aware of what the students are allowed to practice.
§ Secure site developed for the Hawaii CCPS Partners to house confidential lists and other documents solely for their resource.